2023 TODS MEETING

TRADESHOW

 

 

Dental Conference Exhibits

2023 TODS MEETING EXHIBIT COMPANIES

Thank You For Your Continued Support!

To All Our Wonderful Exhibitors

It Is That Time Of The Year Again!

Please Remember – TODS Does Not Distribute Attendee Lists Or Contract To A 3rd Party For Housing/Rooming. 

Please Do Not Respond To Any Emails That Suggest Otherwise.

Dental appliances
  • 123 Dentist
  • 3M Canada
  • A-dec Inc.
  • Akitu Inc.
  • Aligntech Systems Canada
  • Andau Medical
  • Argen Canada
  • British Columbia Dental Association
  • British Columbia Dental Hygienists Association
  • BioHorizons Canada
  • Biomed Dispose-IT/MTS Logistics
  • Brasseler Canada
  • CanScribe Career College
  • CDSPI
  • Chriscan Construction
  • Citagenix
  • Clinical Research Dental
  • Coltene-SciCan
  • Crest Oral-B
  • Curion (formerly, Bisco Canada)
  • dentalcorp
  • Dentsply Sirona
  • Designs for Vision, Inc.
  • Diagnocat
  • Excel Dental Shop
  • Financial Advice for Dentists
  • Garfield Refining
  • Gibraltar
  • GSK/Sensodyne
  • Heaps & Doyle
  • Henry Schein Canada Inc.
  • Henry Schein One
  • Henry Schein Tier Three Brokerage
  • Hu-Friedy Group
  • Kelowna Uniform Shop
  • Kerr Dental
  • Madaisky Pollock LLP
  • Markson Dental Systems
  • Mectron North America
  • MediaNV
  • Midmark Corporation
  • MNP
  • Nobel Biocare
  • NSK Canada
  • Ocean Ceramics
  • Oral Science
  • Orascoptic
  • Orbital Support Systems Inc.
  • Passion Dental Group
  • Patterson Dental
  • Professional Practice Sales
  • Progressive Edge Hygiene Instruments Inc.
  • Protec Dental Laboratories
  • Q-Optics/the Surgical Room
  • ROI Corporation
  • Sinclair Dental
  • Smile and Co.
  • SmileSonica Inc.
  • SomnoMed
  • Straumann
  • Sunstar
  • Surgically Clean Air
  • Surgitel
  • Synca
  • TD Bank
  • Tokuyama Dental America
  • Tracker by The Bridge Network
  • Univet
  • VOCO Canada
  • ZimVie
  • TD Bank

SPONSORSHIP OPPORTUNITIES

The TODS Meeting offers a wide range of sponsor and exhibit opportunities to fit every marketing strategy. The ability to host a quality scientific program depends on this valuable partnership with sponsors. Contact Lane Shupe, Sponsorship Coordinator to request a sponsorship prospectus or discuss your additional sponsorship opportunities.

PREMIUM SPONSORSHIP OPPORTUNITIES

Only companies who are exhibiting at the 2023 TODS Meeting, may purchase the following opportunities

GOLD SPONSOR $5000 (one per meeting)

SOLD FOR THE 2023 TODS MEETING

  • Exclusive sponsorship
  • Guaranteed exhibit booth space at posted rate
  • Four (4) additional company exhibitor badges
  • Company logo in the Official Conference Schedule and acknowledgement of your sponsorship in print materials and on the TODS website
  • The opportunity to distribute one page of promotional material into the attendee packages
  • Acknowledgement at the TODS Annual General Meeting
  • Provision of Meeting Attendee Folders (1200 with your logo and messaging)
SILVER SPONSOR $2500 (three per meeting)
  • Two (2) additional company exhibitor badges
  • Company logo in the Official Conference Schedule and acknowledgement of your sponsorship in print materials and on the TODS website
  • The opportunity to distribute one page of promotional material into the attendee packages
  • Acknowledgement at the TODS Annual General Meeting  
BRONZE SPONSOR $1500
  • Logo on one of our TODS Featured Speakers’ signage
  • Verbal acknowledgement by the speaker’s host
  • Company logo in the Official Conference Schedule and acknowledgement of the sponsorship in print materials and on the TODS website
  • Acknowledgement at the TODS Annual General Meeting

ADDITIONAL SPONSORSHIP OPPORTUNITIES

Only companies who will be exhibiting at the 2023 TODS Meeting may additionally sponsor the following (Marketing Opportunity Exception for non-exhibitors is the Insert option).

SOLD FOR THE 2023 TODS MEETING

Options

i) Thursday October 19 – $750
ii) Friday October 20 – $750
iii) Saturday October 21 – $750

*Coffee breaks are offered during the TODS Meeting.
*EXCLUSIVE OPPORTUNITY per day, based on first-come, first-served.

SPONSORSHIP INCLUDES:
* Table-top signs with company logo placed in a prominent area at the coffee breaks
* Coffee break arranged by TODS

SOLD FOR THE 2023 TODS MEETING

Friday or Saturday

*8.5 x 11 folded tent cards placed in the centre of lunch tables on Friday or Saturday.
*Opportunity to include a coloured ad on 5.5 x 8.5 size.

SPONSORSHIP INCLUDES:

* TODS will print your colour Ad (provided by company) on each tent card and display on the tables for lunch for Friday or Saturday

SOLD FOR THE 2023 TODS MEETING

*EXCLUSIVE OPPORTUNITY for your logo (front) and small ad (back) of the drink ticket.

*Size of the ticket is approx. 4 cm w x 12 cm h.
*Tickets distributed to all delegates for use at the Friday Tradeshow Reception.

SPONSORSHIP INCLUDES:

* TODS will print your logo (front) and a small Ad (back; provided by company) on each drink ticket

SOLD FOR THE 2023 TODS MEETING

*EXCLUSIVE OPPORTUNITY
*Company logo placed on every delegate name badge.

SPONSORSHIP INCLUDES:

*Company logo placed in the lower right-hand corner of each name badge – adjacent to the TODS logo

SOLD FOR THE 2023 TODS MEETING

*EXCLUSIVE OPPORTUNITY
*Company logo placed on signage at Cell Phone Charging Station, acknowledging your sponsorship.

*One company promo piece may also be included in this area.

SPONSORSHIP INCLUDES:

* Company logo placed on signage
* Promotional piece (provided by company) placed at the charging station. Note: promo piece must be approved by TODS

*LIMITED OPPORTUNITY* Contact Lane Shupe for pricing & availability
*Company logo imprinted on floor decal in prominent locations for 3 days of the TODS Meeting.

SPONSORSHIP INCLUDES:

* Company logo with promotional or directional information on the floor of the convention centre for the 3 days of the TODS Meeting.

*LIMITED OPPORTUNITY* Contact Lane Shupe for pricing & availability

Your companies promotional flyer placed in the Delegate Registration Packages!

*Companies may insert one (1) double-sided 8.5 x 11 promotional piece.
*All inserts to be reviewed and approved by TODS.

*Companies may target specific groups (Dentists only; RDH’s only or all groups).

*The fee is determined by the fee x estimated number of attendees in the target group.

SPONSORSHIP INCLUDES:

*One insert (provided by company and pre-approved by TODS) will be inserted into the delegate package.
*Only a limited number of inserts will be sold.

Contact Lane Shupe, Exhibit Coordinator to receive your 2023 Exhibit Prospectus.

Please contact Lane Shupe, Sponsorship Coordincator, to request the TODS Sponsorship Prospectus.  We are not able to accept exhibitor registration over the telephone.

Please email Lane Shupe, Exhibit Coordinator, with your contact information and a brief description of your core business.

Delta Grand Okanagan Lakefront Resort and Conference Centre

1310 Water Street, Kelowna, BC. Canada

All cheque payments must be drawn in Canadian Funds only.  US Funds and post-dated cheques will be returned. Please make cheques payable to the Thompson Okanagan Dental Society.  We accept visa or mastercard only.  We are unable to accept any form of payment over the phone.

Cancellations, No Shows, Unmanned Exhibits and Returned Cheques: The TODS Meeting assesses a service charge of $30.00 on cheques returned for any reason. We do not accept post-dated cheques or US Funds. If written cancellation is received by Lane Shupe, Exhibit Manager prior to September 14, 2023 and the cancelled exhibit space can be resold, the exhibit fees, less administration fees, will be returned. There will be no refunds issued after September 14, 2023.

We restrict access to the Convention Centre exclusively to exhibitor personnel and company representatives that have paid and received confirmation of exhibit space.

To protect the exclusive right of our exhibitors to do business, we do not permit registration or access by individuals that are not exhibiting.  

A) DISPLAY BOOTH WITH PIPE & DRAPE – booth size is fixed at 8 feet by 8 feet. Your display must fit along the back wall of the booth. Display booths are located in the Okanagan Ballroom. Fee for 2023  $1549

Included in the booth exhibit fee:

  • Security, space rental, one boxed and skirted table, 2 chairs, floor carpet, one power outlet, wireless internet, and cleaning of the public use portions of the exhibit area.
  • Registration for one exhibitor personnel
  • Coffee breaks with mid morning snacks and hot buffet lunch for one exhibitor personnel
  • Friday Trade Show Reception in the Exhibit Area

Display Booth Limitation

If the length of your display, signage etc. exceeds 8 feet in length you cannot turn your display on an angle as that impedes the access and visual of the adjoining exhibits.  We cannot accommodate 10-foot booth displays.  Therefore we will strictly enforce the size of your display and once on site if the size exceeds 8 feet in length we will either have your display reduced in size, by ShowTime Event and Display Services for which you will be charged, or we will move your exhibit to a location at the back of the exhibit hall.

B) DISPLAY TABLETOP WITH BACK DRAPE ONLY – display space is limited to 6 feet in length. Table Top displays are located in the Grand Foyer. Fee for 2023 $1249

Included in the table top exhibit fee:

  • Security, space rental, one boxed and skirted table, 2 chairs, floor carpet, one power outlet, wireless internet, and cleaning of the public use portions of the exhibit area.
  • Registration for one exhibitor personnel
  • Coffee breaks with mid morning snacks and hot buffet lunch for one exhibitor personnel
  • Friday Trade Show Reception in the Exhibit Area

NOT INCLUDED in booth or table top rental fee: storage, extension cords, power bars, special lighting, labor to move, extract or remove materials, or cleaning of interior booth space. Exhibitor requirements for additional items such as tables, display materials, storage, audiovisual equipment, extra lighting, etc., can be arranged.

Each exhibit is permitted a maximum of five (5) additional personnel per exhibit (one is included in your exhibit fee). Registration of exhibit personnel is offered only in conjunction with exhibit space and limited to personnel of companies, laboratories and manufacturers that have purchased exhibit space.

The individual fee for 2023 is $215 on or before October 6th and $255 after October 6th, 2023.

Additional Booth and Table Top Personnel also receive:

  • Registration to the meeting for Friday only
  • Coffee breaks with mid morning snacks and hot buffet lunch
  • Friday Trade Show Reception in the Exhibit Area

Shipping of displays, equipment, products and promotional materials

The Delta Grand Okanagan Resort does not maintain exhibit storage space and will not accept any exhibit products, promotional materials, displays or equipment shipped directly to the Hotel.

The Thompson Okanagan Dental Meeting uses Show In Motion Event & Display Services for all shipping, storage and displays. Showtime will accept materials, products, equipment, and booth or table top displays. ShowTime stores and delivers your shipment directly to your exhibit location in the Delta Grand Okanagan Resort.

An exhibit manual will be sent to confirmed exhibitors with order forms, regulations and contact details.

The TODS Meeting Coordinator has reserved a block of rooms at a discounted rate in the Delta Grand Okanagan Lakefront Resort. Please click here for group rates, booking links and reservation call-in numbers.

The group rates apply for the dates of the conference – until they are sold out. Pre- and post-meeting dates are offered only based on availability. If you require dates before/after Thursday and Friday night, you may need to book the TODS group rate for these nights and make another reservation at a regular hotel rate. We recommend to call the hotel directly in this case so they may link your reservations.