2020 TODS Meeting Thursday-Saturday,
October 22-24

Delta Grand Okanagan Resort
Kelowna, British Columbia

F.A.Q. for Exhibitors

Who is the Exhibitor Coordinator for the TODS Meeting?

Annette McCunn

TODS Meeting Sponsor & Exhibit Manager

Simply Eventful Management

Phone: 604-738-8600  | Fax: 604-738-8697

Email:  TODS-EXHIBIT@simplyeventful.com

 

How do I increase my visibility at TODS???

Contact Annette at TODS-EXHIBIT@simplyeventful.com to receive your 2019 Exhibit and Sponsorship prospectus. 

Don’t Miss Out!

 Where do I get a 2019 TODS Exhibitor Package?

The TODS Exhibitor Packages are mailed annually on April 1st as the package is comprised of several documents. You can request the TODS Exhibit & Sponsorship Prospectus via email after May 1st by contacting Annette.  We are not able to accept exhibitor registration over the telephone.

 

How can I add my name to the exhibitor mailing list?

Please contact Annette at the contact information listed above.

 

Where is the TODS Meeting and Trade Show located?

Delta Grand Okanagan Lakefront Resort and Conference Centre

1310 Water Street, Kelowna, BC. Canada

 

When is the Trade Show?

Exhibit Date and Hours (Both days are mandatory)

Thursday, October 24, 2019 from 5:00pm until 7:00pm is open to all members of the dental profession. We ask exhibitors to extend a personal invitation to clients that may not register for the 2019 TODS Meeting to come by and visit their exhibit.

Friday, October 25, 2019 exhibits open at 10:00am until 5:30pm, exhibits must be ready to open at 10:00am with access restricted to REGISTERED TODS meeting participants only – NO EXCEPTIONS.

 

Payment methods:

All cheque payments must be drawn in Canadian Funds only.  US Funds and post-dated cheques will be returned.  Please make cheques payable to the Thompson Okanagan Dental Society.  

We accept visa or mastercard only.  We are unable to accept any form of payment over the phone.

 

What are the exhibit options?

A) DISPLAY BOOTH WITH PIPE & DRAPE – booth size is fixed at 8 feet by 8 feet. Your display must fit along the back wall of the booth. Display booths are located in the Okanagan Ballroom. Fee $1090.00

Included in the booth exhibit fee:

  • Security, space rental, one boxed and skirted table, 2 chairs, floor carpet, one power outlet, wireless internet, and cleaning of the public use portions of the exhibit area.
  • Registration for one exhibitor personnel
  • Continental breakfast and hot buffet lunch for one exhibitor personnel
  • Friday Trade Show Reception in the Exhibit Area

Display Booth Limitation

If the length of your display, signage etc. exceeds 8 feet in length you cannot turn your display on an angle as that impedes the access and visual of the adjoining exhibits. Therefore we will strictly enforce the size of your display and once on site if the size exceeds 8 feet in length we will either have your display reduced in size, by ShowTime Event and Display Services for which you will be charged, or we will move your exhibit to a location at the back of the exhibit hall.

B) DISPLAY TABLETOP WITH BACK DRAPE ONLY – display space is limited to 6 feet in length. Table Top displays are located in the Grand Foyer. Fee $950.00

Included in the table top exhibit fee:

  • Security, space rental, one boxed and skirted table, 2 chairs, floor carpet, one power outlet, wireless internet, and cleaning of the public use portions of the exhibit area.
  • Registration for one exhibitor personnel
  • Continental breakfast and hot buffet lunch for one exhibitor personnel
  • Friday Trade Show Reception in the Exhibit Area

NOT INCLUDED in booth or table top rental fee: storage, extension cords, power bars, special lighting, labor to move, extract or remove materials, or cleaning of interior booth space. Exhibitor requirements for additional items such as tables, display materials, storage, audiovisual equipment, extra lighting, etc., can be arranged.

EXHIBITOR PERSONNEL

Each exhibit is permitted a maximum of six additional personnel per exhibit (one is included in your exhibit fee). Registration of exhibit personnel is offered only in conjunction with exhibit space and limited to personnel of companies, laboratories and manufacturers that have purchased exhibit space.

Registered ON or BEFORE October 10, 2019  $176.00

Registered AFTER October 10, 2019  $210.00

Additional Booth and Table Top Personnel also receive:

  • Registration to the meeting for Friday only
  • Continental breakfast and hot buffet lunch
  • Friday Trade Show Reception in the Exhibit Area

 

What about Shipping and Receiving?

Shipping of displays, equipment, products and promotional materials

The Delta Grand Okanagan Resort does not maintain exhibit storage space and will not accept any exhibit products, promotional materials, displays or equipment shipped directly to the Hotel.

The Thompson Okanagan Dental Meeting uses ShowTime Event & Display Services for all shipping, storage and displays. Showtime will accept materials, products, equipment, and booth or table top displays. ShowTime stores and delivers your shipment directly to your exhibit location in the Delta Grand Okanagan Resort.

An exhibit manual will be sent to confirmed exhibitors with order forms, regulations and contact details.

 

Hotel Accommodation?

The TODS Meeting Coordinator has reserved a block of rooms at a discounted rate in the Delta Grand Okanagan Lakefront Resort. Please visit the hotel section of this website for group rates, booking links and reservation call-in numbers. 

Please note, there is another large-scale event going on in Kelowna at the same time as TODS, so we recommend you book your accommodation early. The group rates apply for the dates of the conference – until they are sold out. Pre- and post-meeting dates are offered only based on availability. If you require dates before/after Thursday and Friday night, you may need to book the TODS group rate for these nights and make another reservation at a regular hotel rate. We recommend to call the hotel directly in this case so they may link your reservations.

2020 TODS Meeting Thursday-Saturday,
October 22-24

Delta Grand Okanagan Resort
Kelowna, British Columbia

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